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Leave Request Forms

The West Virginia University Department of Human Resources has revised the Leave Request Form. Employees now complete this form online, electronically submit it to their supervisor, receive an e-mailed submittal confirmation, and then receive e-mailed approval or denial of the request.

Non-campus access to the leave form can be accomplished through the Citrix Web Client application: http://masterapps.wvu.edu.

Please view specific leave polices via the WVU Human Resources Administration and Finance Policies site.

Here is the process employees need to follow when completing a leave request:

1. Click on the Leave Request Form. Non-campus access to the form can be accomplished via the Citrix Web Client application: http://masterapps.wvu.edu/.

2. Under Step 1 on the Leave Request Form, click on Start Lookup.

3. The Start Lookup box will appear. Enter your Employee Number. Or, fill in your Last Name, First Name and your Birthdate.

4. Click on Retrieve Employee Information. This will bring up your most recently updated employee leave information.

5. Click on Populate Leave Request Form. This will automatically fill in your informaton on the request form to complete Step 1.

6. Scroll down to Step 2 and select the Type of Leave you want to take from the drop down list (including Cancel Leave – See important note below).

7. Go to Step 3 and enter the date, time, and total work hours to be taken off each day, one day per line. Leave cycles are 1-15 and 16-end of month. If you want to take both the 15th and 16th days off, or the last day of the month and first day of the next month, you cannot put them both on the same form since they occur in two different pay cycles. You will need to submit them under two separate requests.

8. Go to Step 4 and enter your Supervisor’s E-mail address and Backup E-mail address (the backup e-mail address will be your leave program/unit leave contact). These two contacts will be automatically saved for future requests. You can add comments concerning the particular request here, but comments are not required.

9. Click on Send Leave Request.

10. You should automatically receive an e-mail confirming your Leave Request Form submittal. Lastly, after review by your supervisor, you will receive an e-mail approval or denial of your leave request.

Please note the following:

• Annual leave requests must be approved prior to departure by your immediate supervisor.
• Once you have submitted a request to take leave but need to cancel that request, you must submit a cancellation. Otherwise, the time will be deducted from your leave balance and will not be reinstated.
• Compensatory Time Off/Substitute Time Off must have prior approval from supervisor to accrue.
• Questions regarding leave balances need to be directed to your center/unit leave contact person: